Trophies and Awards Secretary - Sutton Music Festival

The Trophies and Awards secretary helps celebrate the achievements at the Festival by managing the Festival trophies, awards and medals. Most of the duties take place in October and November.

About the Organisation

Sutton Music Festival is an annual celebration of music and drama attracting entries from over 670 people. It is held over three weekends in November, followed by a Prizewinners' concert. 

What you will be doing

In 2026 the Festival will be held be on the weekends of 7/8, 14/15 and 20/22 November with the Gala concert on the afternoon of 29 November. Medals are presented at the conclusion of each class throughout the Festival. It is at the Gala concert that the trophies and awards are presented.
 
The Trophies and Awards secretary has overall responsibility for managing the Festival trophies, awards and medals, reporting to the Executive Committee which meets four times a year.
 
The Festival awards over 50 trophies each year together with ten monetary prizes. Over 150 gold and silver medals are awarded during the Festival.
 
The main duties of the Trophies and Awards Secretary include:
 
Before the Festival
  • Retrieval of trophies from the previous year’s prizewinners
  • Polishing and storing the trophies until the Gala concert
  • Preparing and printing cards to be handed to trophy winners at the end of their class, and record sheets of Trophy winners for the section clerks to maintain through the Festival
  • Checking on the stock of medals and ordering extra medals as needed
During the Festival
  • Compiling the overall trophy winners lists
Before the Gala Concert
  • Preparing the dance studio for receipt of the trophy boxes
  • Laying out the trophy table with trophies in presentation order
  • Preparing the Prize-winners announcement text
At the Gala concert
  • Hand the trophy to the Mayor who makes the individual presentations
Some storage will be needed for trophies not awarded at that year’s Festival. A more detailed handover note is available.

What's in it for you?

This role will especially appeal to volunteers who are interested in (mainly) classical music and speech and drama, and who want to see these arts flourish in Sutton. There are opportunities to watch performances by some highly gifted young (and older!) entrants. You will develop skills in dealing with the public, working as part of a team, and managing the stock of trophies.
 
You will be a member of the committee with the potential to be a trustee of the Festival.

What skills will you need?

Volunteers need to be able to engage well with members of the public, pick the tasks up quickly, get on well with others and be mutually supportive. Support is available from previous post-holders and the committee members.

What's the time commitment and where? 

Time Commitment:

Much of the time commitment is in the weeks leading up to and during the Festival – ie in October and November. Presence during parts of the Festival is needed.

Location:

Most classes are held at Overton Grange School (Stanley Road, Sutton, SM2 6TQ), with additional classes at Holy Trinity Church, Wallington (Maldon Rd, Wallington SM6 8BL) and Homefield School, Sutton (Western Rd, Sutton SM1 2TE)

How can I apply?

Please complete the form below and we will put you in contact with the organisation.   It’s helpful if you can tell us a little about yourself and why you’re interested in this role in the message box below. 

By completing this form you agree for us to pass on your contact details to the organisation.

 

 

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